AFSSA™ – Annual Floor Safety Standard Assurance

Effective Date: 03/03/2026

1. Introduction

AFSSA™ (Annual Floor Safety Standard Assurance) is a developing UK framework for structured floor safety assessment and assurance.

For the purposes of data protection, AFSSA™ is administered during its development phase in the United Kingdom by AFSSA™ Ltd, which acts as the data controller for personal information collected through this website.

We are committed to protecting your personal data and handling it transparently, responsibly, and in accordance with UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

We may collect and process the following information:

• Full name
• Organisation name
• Job title
• Email address
• Contact details
• Location (region / city)
• Information submitted via the AFSSA™ Founding Register
• Information submitted when booking an assessment
• Communications sent to us
• Website usage data (such as IP address and browser information)

We only collect information that is relevant to the operation and development of AFSSA™.

3. How We Use Your Information

We use personal data for the following purposes:

• To maintain the AFSSA™ Founding Register
• To provide updates regarding AFSSA™ development and framework progress
• To respond to enquiries
• To arrange and deliver assessments
• To manage assessment records and documentation
• To improve our website and services
• To comply with legal and regulatory obligations

We do not sell or trade personal data.

4. Lawful Basis for Processing

Under UK GDPR, we process personal data under one or more of the following lawful bases:

• Consent – where you voluntarily register for updates or join the Founding Register
• Legitimate Interest – where processing is necessary for communication, service delivery, or development of the AFSSA™ framework
• Contract – where an assessment booking or service agreement is in place
• Legal Obligation – where required by law

You may withdraw consent at any time.

5. Data Storage and Security

Information submitted through the AFSSA™ website may be stored securely using trusted third-party platforms, including but not limited to:

• Tally (online forms)
• Google Workspace / Google Sheets
• Website hosting providers

We take reasonable technical and organisational measures to protect personal data against loss, misuse, unauthorised access, or disclosure.

6. Data Sharing

AFSSA™ does not sell personal information.

Where assessments are delivered by approved or recommended contractors, relevant information may be shared solely for operational purposes related to the assessment.

Data may also be shared with service providers where necessary for website hosting, communication, or system management.

7. Data Retention

We retain personal data only for as long as necessary to fulfil its intended purpose, including:

• Maintaining register records
• Providing updates
• Supporting assessment documentation

You may request deletion of your data at any time.

8. Your Rights

Under UK data protection law, you have the right to:

• Request access to your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Object to processing
• Restrict processing
• Request transfer of your data

To exercise these rights, contact us using the details below.

9. Cookies

The AFSSA™ website may use cookies or similar technologies to improve website functionality and user experience.

You can control cookie settings through your browser.

10. Contact Details

If you have any questions about this Privacy Policy or your personal data, please contact:

Email: info@afssa.co.uk
Website: www.afssa.co.uk

This Privacy Policy may be updated as AFSSA™ progresses through its development and operational phases.